VBlog

10 ways to manage your time and get things done

1 . Avoid Multitasking

So many people still insist on doing ten things at once as a means of increasing productivity which is wrong. Software is supposed to make our lives easier, not inspire us to simultaneously communicate and work via six different technologies. If you remember something while working, write it down. By writing down the task, you remove the worry that you’ll forget about it later.

2 . Set Goals

The process of setting goals helps you choose where you want to go in life. By knowing precisely what you want to achieve you know where you have to concentrate your efforts. By doing a time audit you’ll also quickly spot the distractions that can, so easily, lead you astray. To give a broad balanced coverage of all important areas in your life try to set goals. 

3 . Eliminate Distractions

We live in an interruption-based culture that can be damaging to productivity. Most of the time, notifications from electronic devices only add to the distraction. Remove as many excuses and distractions as you can so you can bring your full attention to one task at a time. These distractions also add to multi-tasking.

4 . Create a Schedule

Scheduling is the art of planning your activities so that you can achieve your goals and priorities in the time available. There are a number of different scheduling tools to choose from. A good base scheduling system enables employers to track schedules for individuals or groups of outsourced employees and can support unlimited shift schedules, patterns, and rotations to account for all of the different scheduling situations within a company.

5 . Take a Break Between Tasks

Research has found that taking a break can be very beneficial for you and your work.  Micro-breaks, lunchtime breaks, and longer breaks have all been shown to have a positive relationship with wellbeing and productivity. Taking a break also improves focus and concentration and provides the opportunity for an employee’s mental reset. 

6 . Set up Deadlines

Although an integral component of scheduling, deadlines are the bane of many people’s working lives and a source of relentless and worrying pressure. But they’re important for almost any task and any role, and they’re essential for the smooth running of your organization. If a task has relatively little flexibility in completion a softer deadline will keep you sane.

7 . Make a To-Do List Every day

The best to-do lists set you off in the right direction each day and help you focus on the most important tasks. With the right strategies, a to-do list can help you achieve larger goals, too. Having more than one list helps you focus. If you can’t figure out what value completing a task will provide you should probably just delete it off of your list.

8 . Use Planning Tools

The use of tools is an effective means of accomplishing a task or reaching the desired result. Planning tools, like Slack & ClickUp, simplify and assist you with your work activities. And they make the job of project managers considerably easier. If a tool doesn’t fit, isn’t properly handled, or is out of date, its effectiveness is diminished or counterproductive.

9 . Learn to say NO

Many people struggle with saying “No.” If someone asks you for a favor or a commitment you may feel obligated to say “Yes.” Remember, just because you can do something does not mean it is required. Provide a brief explanation if you feel you need to; however, don’t feel compelled. The less said the better.

10 . Do a Weekly Review

Technology can help you track some details, but a weekly review with each member of your remote team is a great way to stay on track and ensure your workflow is well-maintained. Ideally, a weekly review will help refocus the energy of both you and your team on a consistent basis. Weekly reviews can also help team members better prioritize their time and resources, by analysing their performance.